Ensure Compliance with HHS Patient Education Accessibility Requirements

The HHS Final Rule, effective in 2026, mandates that healthcare providers ensure all patient education materials are accessible. This includes addressing language barriers, disability accommodations, and digital accessibility. The goal is to make healthcare information clear and understandable for all patients, regardless of language proficiency or physical abilities.

Failure to comply can result in legal consequences and impact patient satisfaction. The rule ensures that all patients, including those with limited English proficiency or disabilities, can access and understand their health information. Clinics and hospitals that proactively address these requirements will build trust and reduce the risk of litigation.

Any educational content given to patients, including printed handouts, digital videos, discharge instructions, pre-visit materials, and patient portals, must comply. This means they need to be accessible to those with visual, hearing, or cognitive impairments and available in multiple languages when necessary.

 Generally, educational materials that are not directly given to patients, such as internal training documents or peer-reviewed medical journal articles, are exempt from compliance requirements. However, any legacy patient education content that is actively distributed to patients must be updated to meet accessibility standards. Healthcare organizations should carefully review all materials currently in use to determine compliance status.

WCAG 2.1 AA (Web Content Accessibility Guidelines) are a set of internationally recognized standards designed to make web content more accessible, especially for people with disabilities. They cover areas like text readability, keyboard navigation, alternative text for images, and video captions. Meeting WCAG 2.1 AA ensures that digital patient education materials can be used effectively by individuals with visual, auditory, physical, or cognitive disabilities.
A quick reference guide can be seen here. 

 Healthcare organizations should:

• Audit existing patient education materials to identify gaps in accessibility.
• Update content to include multi-language support and alternate formats (e.g., large print, audio).
• Implement digital solutions that meet WCAG 2.1 AA standards.
• Train staff on creating and sharing accessible content.
• Partner with digital tools like WellPrept to streamline content distribution.

WellPrept offers a modern way to share patient education that naturally aligns with compliance standards. By allowing providers to send videos, PDFs, infographics, and more through simple, accessible links, WellPrept ensures that patients can access the information they need on any device. The platform supports multi-language content and makes it easy to update materials as requirements change.

1.  Start reviewing and updating patient education materials now to avoid a last-minute rush.
2. Implement a content management strategy that includes multi-language and accessible formats.
3. Choose a flexible platform like WellPrept that supports compliance with minimal effort.

 Healthcare organizations that fail to comply may face fines, legal action, or loss of federal funding. Additionally, non-compliance can harm patient trust and satisfaction.

Visit the official HHS website for detailed guidelines or schedule a consultation with WellPrept to see how our platform can make compliance easier for your practice.